Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Preferred Attributes include:
- Excellent analytical skills, business acumen, and ability to identify data needs, and provide information to support decision-making
- Excellent interpersonal, written, and verbal communication skills
- Intermediate to advanced Microsoft Excel skills
- Superior attention to detail when reviewing operational, grant and contract documents
- Ability to create and review complex budgets, learn new/complex concepts quickly and maintain knowledge of applicable laws, regulations, business policies and practices
- Ability to work independently or collaboratively and thrive in a fast-paced environment
- Ability to make qualified judgements
- Ability to approach challenges and change in a positive manner
- Ability to multitask and prioritize daily workload
- Strong organizational skills
- Strong problem-solving skills and ability to analyze and communicate information to inform recommended actions
- Demonstrated ability to maintain discretion and the highest professional standards in managing confidential information
- Research administration experience is a plus
What You Will Do
Specific duties include, but are not limited to:
- Oversee business activities to include approval and appropriate accounting for requisitions, invoices, expense reports, new supplier requests, payments, gifts, and revenues in accordance with policies and regulations.
- Assist Business Officer and University in ensuring appropriate execution of contracts, including analyzing, and negotiating business terms
- Assists Business Officer in documenting business requirements, gathering data, evaluating, and implementing plans, initiatives, strategies, and opportunities in support of the School/Division’s strategic plan.
- Works collaboratively providing planning, analysis, forecasting, and reporting within designated department(s)/unit(s), including advising on appropriate policies, procedures, and internal controls.
- Ensures departmental/unit accounts are reconciled timely and accurately, coordinating appropriate resolution, and communicating results.
- Ensures departmental/unit support of audit functions, maintenance of internal controls and compliance with policies, procedures, and regulations.
- Maintain expertise in chart of accounts, budgets, and forecasts for designated department(s)/unit(s).
- Maintains appropriate trainings/certifications and knowledge of financial guidelines, internal controls, and University, division and departmental policies and practices.
- Works collaboratively with Business Officer, providing planning, financial analysis, forecasting, and reporting, monitoring the accuracy and completeness of fiscal information while examining revenue and expenditure trends and spend rates.
- Advise Business Officer on financial matters, including proper accounting, internal controls, management of operational funds, grant funds, unrestricted funds, gifts, budgets, and expenditures.
- Collaborates with Research Administrators on grant expenditures regarding compliance with allowability restrictions and university policy.
- Assists in the preparation of financial reports to grantors, in collaboration with University Research Administrators and programmatic teams.
- Develops and maintains annual operating and non-operating budgets for assigned departmental/unit funds.
- Perform ad hoc duties as assigned to support Baylor’s mission and as requested.
- Support Business Officer in departmental/divisional personnel resource planning, including analysis of effort, classroom scheduling and allocation/optimization of personnel resources.
- Ensures compliance with university policies, procedures, and regulations.
